PHOTO BOOTH HIRE
These are the Terms & Conditions for booking a photo booth.
1. Definitions
Client: The person, organisation, company or other body which is hiring the goods as specified on the Booking Form.
Event date: The time and date of the event, confirmed by Event Photo booth Hire Sydney and noted on the Booking Form.
Booking Form: The form signed by, or on behalf of, the client and Event Photo booth Hire Sydney specifying details of the booking.
Day: A calendar day, unless specified otherwise.
2. Booking confirmation
2.1. A booking is not confirmed until the client returns a Booking Form, pays any costs as outlined under ‘Payments’ in these terms and conditions, and receives confirmation of the booking from Event Photo booth Hire Sydney.
3. Payments
3.1. A non-refundable deposit of $200 of the booking cost is payable upon booking. The booking is not confirmed until the deposit is received by Event Photo booth Hire Sydney.
3.2. The balance of the booking cost is payable before the start of the client’s event.
3.3. If the balance of the booking cost and the bond are not received before the start of the event on the date, the booking will be cancelled, and the client will forfeit the deposit.
3.4. If the client requests use of Event Photo booth Hire Sydney services in excess of the time noted on the Booking Agreement, this will be billed at $200 for each additional hour or part-hour.
4. Delivery, set up, pack down, removal, access, space, stairs & power.
4.1. Set up & pack down of the photobooth is not part of your hire, so the client can enjoy full use for the entirety of the chosen package.
4.2. Set up & pack down of our services are FREE of Charge within 40km of Central Sydney & Metro area. If the event is outside of this area, additional fees may apply.
4.3. The client shall ensure a safe and appropriate environment/location is provided for Event Photo booth Hire Sydney to operate its equipment.
4.2. The client must ensure:
– a space of 3m x 3m or more.
– access to 240v power within 10m of Event Photo booth Hire Sydney equipment.
– all doorways and access paths are at least 80cm wide.
– Event Photo booth Hire Sydney do not allow our equipment to be operated outside, all hires must be indoors.
If the required space is not given for your chosen booth at the venue and improvisation is needed, the red carpet & bollards may not be used.
4.3. A survey of the event location may be required if Event Photo booth Hire Sydney is not satisfied that a suitable location will be provided. This survey may incur an additional fee of $50.
4.4. The client is responsible for paying any charges imposed by the venue or required to access the venue. These charges may include, but are not limited to, parking and electricity.
4.5 The client is responsible to provide parking for Event Photo booth Hire Sydney staff for the duration of the event and for bump in and out, if not a fee of $25 will be charged.
4.6 Event Photo booth Hire Sydney do NOT allow our equipment to go up or down any form of stairs.
Our equipment is heavy, on wheels and cannot go up or down any stairs. If we arrive at the venue on the booking date and it is found to have only stair access and we have not been informed, the hire will be cancelled, and the client will forfeit the deposit made.
4.7 Event Photo booth Hire Sydney do NOT hire out to private house events.
4.8 The client is responsible for allowing Event Photo booth Hire Sydney a 3-hour bump in time prior to event starting with a 1 hour bump out time.
4.9. Pack down commences directly after the hire time finishes unless agreed to between hirer and Event Photo booth Hire Sydney and the client.
5. Images
5.1. The Client gives permission to Event Photo booth Hire Sydney for the use of images during the event. These images may be used as a promotional tool on mediums such as our website, social media, flyers and other promotional material. Event Photo booth Hire Sydney will not use images which may be deemed inappropriate or damaging to any user/s of our services & can be removed if requested.
5.2. From time to time, Event Photo booth Hire Sydney staff may take photos for use on social media platforms for marketing.
5.3. All images will be provided to the hirer on a USB post event and will be deleted from our equipment 7 days after the event date.
5.4. Event Photo booth Hire Sydney take no responsibility for any loss or damage to those images once we hand over the USB or images to the client on the date of the event.
6. Changes & cancellations
6.1. Requests for changes of the event date must be made at least 30 days before the original event date. A date change is subject to availability and receipt of a new Booking Form.
6.2. All cancellations will result in the client forfeiting the deposit, however if Event Photo booth Hire Sydney is notified of cancellation more than 30 days before the event date, credit to the value of the deposit will be given to the client to use for any future booking made within 6 months of the date of cancellation.
6.3. Cancellations made within 30 days of the event date will result in the client forfeiting all payments made to Event Photo booth Hire Sydney
6.4. Event Photo booth Hire Sydney can cancel any booking at any time. If Event Photo booth Hire Sydney decides to cancel a booking, all payments made will be refunded to the Client.
7. Damage to equipment/Food & drinks
7.1. In order to prevent damage to equipment, Event Photo booth Hire Sydney reserves the right to deny service to any person.
7.2. If circumstances arise where a threat or implied threat of harm, damage or violence to Event Photo booth Hire Sydney staff or equipment, Event Photo booth Hire Sydney reserves the right to cease providing services. If the client is able to resolve the threatening situation within 20 minutes. If the situation is unable to be resolved, Event Photo booth Hire Sydney will not resume providing service and the client will receive no refund of booking cost.
7.3. Any damage to Event Photo booth Hire Sydney equipment during the client’s event caused by the client, client’s guests or any other person in attendance at the event whether invited or not, will result in the cost to repair/replace the equipment to be charged to the client.
7.4. Event Photo booth Hire Sydney do not allow food or drinks into the Photobooth or equipment.
We kindly ask that all guests are to leave their food & drinks outside the booth at all times and recommend that a small table be provided by the client or the venue to assist with this and can be positioned by our staff.
8. Indemnification
8.1 Event Photo booth Hire Sydney will not be held responsible for any circumstances outside their control. This includes, but is not limited to, fire, riot, civil commotion, accidents, acts of nature and equipment failure. If such circumstances arise, all reasonable efforts will be made by Event Photo booth Hire Sydney to provide service or find a suitable replacement service. If this is not be possible, the client will receive a refund of all payments received by Event Photo booth Hire Sydney for the booking.
8.2. The client agrees that in all circumstances Event Photo booth Hire Sydney liability is limited to an amount equal to the booking cost and not be liable for indirect or consequential damages.
9. Attendants/Staff Meals
9.1. Attendants are provided with every hire and are to be provided with a supplier meal at all functions of 4 hours or more to the same standard as the guests of the function.
10. Idle Time
10.1. The client will be charged “Idle Time” if Event Photo booth Hire Sydney are required to set up 30 minutes prior to Photo booth start time.
10.2. For example, if your event starts at 6pm and finishes at 11pm however you want the photo booth to operate 745pm-1045pm which leaves 1 ¾ hours where the booth is laying idle, this means our staff are having to stay in the area, the client will be charged a “per hour” idle time fee.
Please take this into consideration when choosing your booking times.
11. Children
11.1. Whilst our Photo booths and staff are fun and child friendly, we are not a child-minding service, nor are we qualified in that area. We welcome all guests to use the Photo booth including children, however we kindly ask that all children under the age of 12 be accompanied by an adult or parent/guardian to be supervised. That parent, adult/guardian does not have to be in the Photo booth, or the pictures, just close by to ensure safety, any loss or damage to props and equipment and over use of the Photo booth.
11.2 Event Photo booth Hire Sydney take no responsibility for any guest, child or adult that use any form of chair, stool or anything that will enhance the height of that person whilst using our equipment.
12. Guestbook
12.1. Event Photo booth Hire Sydney 50-page dry mount leather guest book is the perfect keep sake.
12.2. Event Photo booth Hire Sydney will show and guide all guests how to insert photo strips into the book however, it is not the sole responsibility of the attendant to insert all strips into the book for the entirety of the hire.
13. Technical Details
13.1. If for unforeseen reasons, there is a problem with the photo booth during the event, Event Photo booth Hire Sydney will try & resolve the issue as quickly as possible.
13.2. Event Photo booth Hire Sydney will also stay for a longer period than the original hired time to make up for any lost use caused by the issue. Each case is taken into consideration and based on the issues. At times, it can be due to power at the venue as an example and is out of our control.
13.3. If the problem cannot be solved on the day, the client will be offered another Photo booth hire to the value of the remaining time from when the problem occurred, or a part refund would be considered to the value of the time remaining.
13.4 At no stage will a full refund be offered.
14. Public Liability
14.1 Event Photo Booth Hire Sydney have $20 million public and product liability and are covered with the company “AIG”.
14.2. Policy number 9624767CMB